WV GeoCon FAQ

Here are Frequently Asked Questions about WV GeoCon. If you have any additional questions please email @Conference@wvagp.org.

What are the registration fees?

Registration Type	Before April 18, 2025 11:59 PM EDT	April 19, 2025 and After
Active Member	$125	$175
Membership Renewal with Registration (Optional Add-On)	$85	$85
Non-Member or Guest	$260	$260
Student + Renewal	$50	$50
One-Day (Only for Monday or Tuesday)	$135	$135

We are also pleased to offer the following options for sponsoring WV GeoCon:

Registration Type	Rate
Gold Level Sponsor	$3,000
Silver Level Sponsor	$2,000
Bronze Level Sponsor	$1,000
Geo Supporter Sponsor	$500
Educational/Non-Profit/ Government Sponsor*	$500

*Exhibitors registering at the Educational/Non-Profit/Government level must be able to provide proof of eligibility. Sponsors that wish to register at this level are asked to submit their eligibility to Conference@wvagp.org.

**Bronze, Silver, and Gold level sponsors will have the option to add their additional waived representative(s) during registration.

If you are a student who is not a member of WVAGP and you need the student rate, please reach out to Conference@wvagp.org for the discount code.

Sponsors are encouraged to review our Sponsor Information page before registering to review important information, such as number of tables, number of representatives, sponsorship benefits, and more!

Are any workshops included with my registration?

We have certain tickets that will enable you to attend any workshop that we have scheduled, but seating is limited and you aren’t guaranteed a seat until the workshop is confirmed. There is no additional cost for the workshop for attendees.

To register for a workshop, look for “+ Workshop” in the ticket type when registering.

I already paid my 2025-2026 membership dues. What do I do?

If you have paid your 2025-2026 membership dues, you can just register at the member rate, but do not answer “Yes” to the question in the form to include your next year’s membership dues. If you have any additional questions, please reach out to us at Conference@wvagp.org.

Are my dues included in the registration fee?

We are including dues as an optional add-on to your registration. If you choose to include your dues, we are providing a $5 discount. Student registrations already include their dues as part of the rate. Sponsor levels also have a year membership built in.

My registration is being covered by my employer but they will not cover the membership fee. What should I do?

To pay for your membership fee and registration fee separately, please register or renew your membership at www.wvagp.org. Your membership status won’t be set to “Active” until your dues are paid. If there are any issues or further questions, please reach out to Conference@wvagp.org.

I can only attend one day of the conference - do I still pay the entire fee?

We do have a one-day rate for Monday and Tuesday for $135 USD. We do not currently offer half-day rates.

How can I request an invoice or receipt?

Once you've completed your registration, you can click the "Invoice" button on the final page.

To access your Invoices, go to your profile by clicking your name at the top of this page. If you are not logged in, please log in to see your name at the top of the screen. On your profile screen click “Invoices and Payments” on the menu bar. On the menu bar you should see Transactions with the invoice of your registration.

You can also request one directly from the WVAGP office by emailing Conference@wvagp.org.

Can my guest attend sessions?

Since guests are included on the Non-Member rate, they are welcome to attend any non-workshop sessions.

What is the cancellation policy?

Your registration fee will be refunded if the WVAGP Conference Committee receives a cancellation request before May 16, 2025. Substitutions can be made. No refunds will be made after May 16, 2025.

If you need to cancel your registration - whether you are eligible for a refund or not - please reach out to Conference@wvagp.org.

Do you share my email address with sponsors?

No, we do not give out contact information to sponsors without your express permission.

Can I switch sessions after I’ve registered?

We are not currently taking registrations for individual sessions, so all sessions are first-come, first-serve.

If you need additional assistance, please email Conference@wvagp.org.

Will I have Wi-Fi for my session?

WV GeoCon will provide Wi-Fi throughout the conference space. Additional coverage for greater or faster coverage can be arranged by the attendee with the hotel directly.