2018 WV GIS Conference

June 11th - 14th, Charleston Town Center Marriott in Charleston, WV

Schedule Lodging Sponsors Presentations


Sponsor Information

Conference sponsor levels:
Gold: $3,000
Silver: $2,000
Bronze: $1,000
*We welcome sponsorship for lunch and or evening socials.
$400 for public sector
$700 for private sector

Where is the display space located?
Display booths will be situated in and around the exhibitor area next to the General Session room. The majority of the conference will be held in the General Session area adjacent to the Exhibition area. Conference attendees will be able to easily travel between the presentation area and the exhibitor area via the main hallway of the floor.

How much area do I have?
Each display should fit into a 8' x 8' area, give or take a bit for space around each display.

Can I choose a booth location?
Exhibit space, if available, will be assigned on a first-come, first-served basis, with preference given to Conference Sponsors. We will take your request into consideration when we assign booth locations.

Can I get more space?
As there is a finite amount of space available for all exhibitors, we can not offer more space at this time. However, in the event there should be a cancellation, more space might become available. If you desire more than the allocated space, please check back with 200 Lee St E, Charleston, WV 25301 US no earlier than May 10 to see if any space has become available. Extra space will be allocated on a first come, first serve basis.

What is included in the booth space?
Each booth comes equipped with power and a wireless internet connection. Wired internet connections will not be available--you will need to supply your own wireless ethernet adapter. Power strips may be used but will not be supplied. Please bring your own power strip, limit one per exhibition booth.

If I'm a sponsor, where do I send my logo?
Sponsors are encouraged to send digital copies of logos (TIFF, PNG, EPS or JPEG) to Tony Simental. If available, please send multiple configurations of logos (with text, without text, etc.) as certain placement may favor one logo type over another. Care will be taken to display your logo in an attractive manner but please ensure you send us high-resolution images to account for any placement context. Relative logo size will determine on sponsorship level.

What days can I display?
Displays are set for 8:00am to 5:00pm Monday, June 11 and Tuesday, June 12

When can I set up my display?
The exhibitor space is opened at 7:00 am and closes at 5:00 pm each day that week. As such, there will be little time for setup on the morning of Monday, June 11 before activities commence. We suggest exhibitors plan on arriving on Sunday, June 10th after 2pm for setup. Tony Simental/Jennings Starcher/Amoritia Hewett will be available to facilitate setup at this time from 1pm-5pm, Sunday June 10.

When should I take down my display?
Please have your display taken down by 1 pm Wednesday, June 13.

Will my display be safe overnight?
The exhibition area is closed at to all outside traffic each night at 5 pm. The only people allowed in the building after those times are janitorial staff. However, the WVAGP assumes no liability for lost or stolen items. For maximum safety, you should plan on bringing all computers, cell phones, projectors, or other valuable items back with you to the hotel room each night.

Where can I mail my exhibition display?
If exhibition display materials need to be shipped to the conference location, please address to the following:

2018 WV GIS Conference, YOUR NAME
Charleston Marriott Town Center
ATTN: Amoritia Hewett (WV GIS Conference)
200 Lee St E,
Charleston, WV 25301

Will I be allowed to present at the conference?
All sponsors and exhibitors are encouraged to submit an abstract for presentation

Is there a fee for cancellation?
There is a 50% cancellation fee per Sponsor or Exhibitor for all cancellations received on or before May 15th, 2018. Please read the terms and conditions for more details.

Where can I get more information if this FAQ does not cover my question?
For any additional questions, please contact Tony Simental, Amoritia Hewett or Jennings Starcher.